ALL NPPS Members

["Falt-Zalak, Cecilia" <cfaltzala AT bnl.gov>]

Keep in mind that Workday lists your available time in hours not days, whereas SBMS lists days.

 

Cia Zalak

Administrative Assistant

Brookhaven National Laboratory

Physics Dept / NPPS Group

Bldg. 510, Room 1-215

(631) 344-6345

cfaltzala AT bnl.gov

 

From: phys-npps-members-l-request AT lists.bnl.gov <phys-npps-members-l-request AT lists.bnl.gov> On Behalf Of Torre Wenaus
Sent: Thursday, February 20, 2025 3:44 PM
To: NPPS members <Phys-npps-members-l AT lists.bnl.gov>
Subject: Re: [[Phys-npps-members-l] ] Vacation Carryover Requests - Moved to Workday - REMINDER

 

If your carryover will be less than 30 *days* you can ignore this.

 

On Thu, Feb 20, 2025 at 10:03 AM Torre Wenaus <wenaus AT gmail.com> wrote:

I'll take this opportunity to say that vacation is there to be used, for the well being of you and yours, I don't encourage massive accrual of vacation days.

 

On Thu, Feb 20, 2025 at 9:49 AM Torre Wenaus <wenaus AT gmail.com> wrote:

This means carryover beyond a high base number (30) that you can carry over without hassle. Anyone new enough to not be familiar with the carryover policy doesn't have enough carryover to worry about :-)

 

---------- Forwarded message ---------
From: Allen, Leesa <leesa AT bnl.gov>
Date: Thu, Feb 20, 2025 at 9:45 AM
Subject: Vacation Carryover Requests - Moved to Workday - REMINDER
To: Physics Personnel <PhysicsPersonnel AT bnl.gov>

 

Reminder…….Vacation Carryover requests must be submitted and approved in Workday by March 1.  See details below.

 

If you have any questions, please contact your HRM, Christel Colon, ccolon AT bnl.gov

 

Leesa

 

From: Allen, Leesa
Sent: Thursday, January 23, 2025 10:29 AM
To: Physics Personnel <PhysicsPersonnel AT bnl.gov>
Subject: Vacation Carryover Requests - Moved to Workday

 

To All Physics Staff:

 

The process to submit Vacation Carryover requests has moved to Workday, see instructions below.  Previous request forms will no longer be accepted.  All requests must be submitted and approved in Workday no later than March 1. 

 

If you have any questions, please contact your HRM, Christel Colon, ccolon AT bnl.gov or Laura Furnari, lfurnari AT bnl.gov

 

Leesa

 

From: Abad, Claudia <cabad AT bnl.gov>
Sent: Thursday, January 16, 2025 6:24 PM
To: Level I Managers Assistants <ICouncilAsst AT bnl.gov>; Level II Assistants <Level2Asst AT bnl.gov>
Subject: Vacation Carryover Process - ready for release! SBMS updated!

 

Dear Level 1 & Level 2 Assistants,

 

Please communicate with your teams that the Vacation Carryover process of requests and approvals will now reside in Workday.  Therefore, the previous pdf form and email process will no longer be the accepted method of submission.  Instead, all requests and approvals will be in one place in workday.  Approvals will route up 2 levels only, then route to Maggie Sullivan for final approval.

 

The Annual Usage Guidelines continue to be posted on SBMS under Section 4 - Vacation, please have your teams familiarize themselves with this section prior to submitting requests.

 

Instructions on How to Submit Your Request:

The system allows each individual to submit their own request electronically, but you can also continue to assist by doing so ‘on behalf of’.  Here are the instructions:

 

·         Under the Search bar at the top, type ‘create request’

·         Select it

·         Under Request Type, select ‘All’

·         Select ‘Vacation Carryover’

·         Type name under ‘On Behalf Of’

·         Fill out the form, which will route to approvers, final is CHRO: Maggie Sullivan

 

How to Look Up Your Most Recent Balance:

The process of how to look up your most recent excess vacation balance is simple in Workday.  Any individual can locate the Search bar at the top of the page and type “My vacation balance excess” to generate your most recent excess vacation in hours and in days.

 

How To Run A Report:

For those managers who wish to run a most current report on Workday, please follow the following method:

 

·         Under the Search bar at the top, type ‘Vacation’

·         Select ‘BNL CR Vacation Balance Carry Over’

·         Select your organization

·         Check off all of the boxes (or hit CTRL A + spacebar to select all)

·         OK

·         Sort ascending/descending by clicking on headings

·         Option to export to Excel by hovering over top right button

 

Please note that the report will only populate those people who have over 30 days.

This report takes into account all of the vacation that an employee will accrue up until March 31st AND all approved vacation that they’ve put in ahead on the absence module.

 

If you any questions or issues with balances, please contact your Human Resources Manager (HRM).

 

Thank you.

Claudia M. Abad

Administrative Specialist to Maggie Sullivan
Associate Laboratory Director & Chief Human Resources Officer

 

 

--

-- Torre Wenaus, BNL NPPS Group, ATLAS Experiment

-- BNL 510A 1-222 | 631-681-7892

 

--

-- Torre Wenaus, BNL NPPS Group, ATLAS Experiment

-- BNL 510A 1-222 | 631-681-7892

 

--

-- Torre Wenaus, BNL NPPS Group, ATLAS Experiment

-- BNL 510A 1-222 | 631-681-7892