sPHENIX Institutional Board

["Greene, Senta V" <senta.v.greene AT Vanderbilt.Edu>]

Hi, John,

I have a question concerning clarification of this provision:

"If no candidate obtains this absolute majority, runoff rounds will be 
conducted for the
top vote-getters until one candidate obtains more than
50% of the votes cast, not counting abstentions."

Does the bylaws committee plan to specify how many of the top vote-getters 
enter the runoff round?  Would it be the top two, or those getting above a 
certain fraction of the vote, or some other method of selection?

Thanks,
Vicki

-----Original Message-----
From: sphenix-ib-l-bounces AT lists.bnl.gov 
[mailto:sphenix-ib-l-bounces AT lists.bnl.gov] On Behalf Of John Harris
Sent: Friday, October 30, 2015 12:54 PM
To: sphenix-ib-l AT lists.bnl.gov
Subject: [Sphenix-ib-l] Spokesperson Definition and Election Process

Dear sPHENIX IB,

I would like to call to your attention the attached document defining the 
Spokesperson, and the Nomination and Election Process that we propose to 
follow for the first spokesperson election.
This has been agreed upon and proposed by the Bylaws Committee. It has been 
discussed in the Nomination Committee and we have agreement of both 
committees to proceed with this for the first election. It will become the 
Spokesperson section of the Bylaws, modulo any changes, only after full 
discussion and endorsement of the Bylaws as a whole.

I would also like to let you know that for expediency the Nomination 
Committee has commenced its nomination task assuming these definitions as a 
guideline. I will call for a vote on adopting this as our process for the 
first Spokesperson election after one week for IB consideration, questions 
and any discussion in email. I expect to propose a secret electronic vote, at 
the end of next week on Friday Nov. 6, to accept this with any resultant 
changes for our first spokesperson nomination and election process.

I wish to reiterate that the Spokesperson section of the Bylaws will only be 
approved as part of the Bylaws as a whole, when the full Bylaws have been 
endorsed. That means that the Spokesperson section can still be modified, if 
necessary, before the final Bylaws approval by the IB.

At this stage I solicit any questions or concerns from the IB on the proposed 
process. I would like to reach an understanding of the process by the IB, 
before calling for a vote of endorsement at the end of next week. So I would 
appreciate if you please take a look.

I thank Bill Zajc and the Bylaws Committee for their quick response for 
definition of the process, and Huan Huang and the Nomination Committee for 
having started their work towards nominating a spokesperson.

Sincerely,
John