sPHENIX Institutional Board

[Gunther M Roland <rolandg AT mit.edu>]

Dear IB members,

Thanks to all who have responded so far - this is the last general reminder to please update the sPHENIX phonebook info, using the instructions below, as soon as you can.

Best,

Gunther and Dave

On May 24, 2021, at 10:16 PM, Gunther M Roland <rolandg AT mit.edu> wrote:

Dear IB members,

Thanks to those who have already responded to our surve! A friendly reminder for everyone else to update the membership info for your respective institutions using the Google sheet/instructions below (or by editing and returning the .xlsx file attached to last week's mail).

Please let us know if there are any questions or concerns.

Best,

Gunther and Dave

On May 19, 2021, at 10:48 PM, Gunther M Roland <rolandg AT mit.edu> wrote:

Dear IB Members,

It is time for us to update the sPHENIX phonebook (https://phonebook.sdcc.bnl.gov/sphenix/client/). To help with this process, we are asking all IB members to check and update the information for their respective institutions. 

We have copied the current phone book information into a Google sheet:

https://docs.google.com/spreadsheets/d/1OU7WhXefdSffWSNDUnAnAJgSaPLZhtjUdVIrQkDLYcU/edit?usp=sharing

The sheet can be edited by anyone with the link, which means that we need to be somewhat careful when editing the file (note that the sPHENIX phonebook is public).

We are asking all IB members to do the following:

1) locate the section for your institution

2) check all listed group members and:

a. if the collaborator is still at your institution: update the current information and add their career status in the "Career Status" column

b. if the collaborator has moved to another sPHENIX institution: add "moved" to the "Membership status" column

c. if the collaborator has left sPHENIX: add "left" to the "Membership status" column

Please do not delete rows even if a collaborator has moved or left.

3) if there are new group members in your group:

a. add a row to your institutions section and add first name, family name, email in the respective columns, and "new" as "Membership status" 

4) once all the information for your group has been updated, set the "Institution updated" status to "yes"

Many thanks for helping us collect this information! We will start sending reminders next week and are hoping to provide a report on the process at the next GM on Friday, 5/28.

If you do not have access to Google sheets or do not want to use the shared document:

A copy of the spreadsheet is attached to this email. Please follow the steps above and return the updated sheet to us by email.

Please let us know if there are any questions or concerns regarding this process.

Best,

Gunther and Dave

<sPHENIX Phonebook Update.xlsx>