sPHENIX is a new detector at RHIC.

[Gunther M Roland <rolandg AT mit.edu>]

Dear Collaborators, IB members,

Following the discussion at the recent IB meeting, we are circulating the updated draft of the proposed authorship policy. We are planning an IB vote for two weeks from now, which should give everyone sufficient time to review the proposed policy.  We encourage all IB members to discuss with their respective groups before the vote.

The changes in this draft were summarized by the Authorship committee as follows:

"The text "Mentoring junior people in the performance of the preceding tasks" has been added under the list of qualifying service work. This is to recognize the significant time investment that more senior people make in training junior people. Depending on the student's knowledge, the senior person may even wind up effectively collaborating with the student on what is nominally the student's service task.

We have introduced Secs. 1.1.5-1.1.7, which defines an Authorship Committee and sets up an appeals process. The appeals process is intended to (1) allow for the Authorship Committee to review its decisions and engage discussions with the affected parties, and (2) provide an independent review of decisions to deny authorship. While the Spokespersons make the final decision in the case of an appeal, an independent committee would study the issue on their behalf and make a recommendation. This is to ensure that the appeal receives a hearing from people who are not overburdened with other tasks in the collaboration.

We have added Sec. 2.6, which allows authors to be listed under a different affiliation. This is intended to address comments made during the recent IB discussion and help people who want to continue to work in sPHENIX after moving to a smaller institution that is not a member of the collaboration.”

Many thanks to Anders, Marzia, Neeraj and Virginia for their hard work in putting this document together! 

Best,

Gunther and Dave

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