U.S. ATLAS HL-LHC Upgrade Level 2 and Deputies-NSF only Management Mailing List

[Michael Tuts <tuts AT pmtuts.net>]

Hi Srini,

 

They would like to have our answers before the meeting – there is no time deadline given, but maybe by 12pm at the latest to give them a chance to briefly look at them before the meeting. Then during the meeting we would go over the answers, usually by those that provided the answers, (and if for example we did not understand the answers, then we would get clarification). It has happened that in the interest of time sometimes they say that the written answer suffices and they skip over the presentation of the answer in the meeting. Given the short timescale it is possible to presumably say that this is the current state and we are working on more complete answers by the time of the review. The way Mark Coles views these meetings is that it allows the committee to (a) review the material before the meeting and seek clarifications if needed, and (b) get some of the “homework” out of the way – however given the Lifecycle review is just one day, there is likely very little (or no) time for homework during the review.

 

Cheers, Mike

 

From: Rajagopalan, Srini <srinir AT bnl.gov>
Sent: Wednesday, September 25, 2019 3:22 PM
To: Jim Cochran <cochran61 AT gmail.com>
Cc: Michael Tuts <tuts AT pmtuts.net>; Eric Torrence <torrence AT uoregon.edu>; Hal Evans <hgevans AT indiana.edu>; Heather Gray <heather.gray AT berkeley.edu>; Kaushik De <kaushik AT uta.edu>; Mark Kruse <mkruse AT phy.duke.edu>; Paolo Calafiura <PCalafiura AT lbl.gov>; Torre Wenaus <wenaus AT gmail.com>; usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov; usatlas-hllhc-management-l AT lists.bnl.gov
Subject: Re: [External] Re: [Usatlas-hllhc-management-l] [EXTERNAL] - Some questions about the Lifecycle review committee questions

 

 

Ok.. let’s plan to call in at 

 

712 775 8968, 218319.

 

Mike - can you confirm if we have to submit these answers toMorrow? Or is it just to go over “questions” and seek clarifications. It was not clear from your email.

 

Srini

On Sep 25, 2019, at 12:39 PM, Jim Cochran <cochran61 AT gmail.com> wrote:

Certainly ok for me.

 

On Wed, Sep 25, 2019 at 11:37 AM Michael Tuts <tuts AT pmtuts.net> wrote:

Ok for me

 

From: Hal Evans <hgevans AT indiana.edu>
Sent: Wednesday, September 25, 2019 9:39 AM
To: Kaushik De <kaushik AT uta.edu>; Srini Rajagopalan <srinir AT bnl.gov>
Cc: Michael Tuts <tuts AT pmtuts.net>; Paolo Calafiura <PCalafiura AT lbl.gov>; usatlas-hllhc-management-l AT lists.bnl.gov; Mark Kruse <mkruse AT phy.duke.edu>; Jim Cochran <cochran61 AT gmail.com>; usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov; Torre Wenaus <wenaus AT gmail.com>; Eric Torrence <torrence AT uoregon.edu>; Heather Gray <heather.gray AT berkeley.edu>
Subject: Re: [External] Re: [Usatlas-hllhc-management-l] [EXTERNAL] - Some questions about the Lifecycle review committee questions

 

Works for me as well.  -  Hal

On 9/25/19 9:10 AM, Kaushik De wrote:

This message was sent from a non-IU address. Please exercise caution when clicking links or opening attachments from external sources.

I can sacrifice sleep to join at 7 am Pacific.

 

Kaushik

 

 

 

On Sep 25, 2019, at 8:48 AM, Rajagopalan, Srini <srinir AT bnl.gov> wrote:

 

can we have a meeting tomorrow morning to go over the answers to these questions.  Maybe at 10 am? Many of us in west coast.. but this would be very helpful. 

On Sep 25, 2019, at 8:34 AM, Michael Tuts <tuts AT pmtuts.net> wrote:

Hi All,

Below is an exchange I had with Mark Coles after receiving the Lifecycle committee questions. I was surprised at the nature and quantity of the questions, so I checked with Mark, who also was surprised by them and promises to again set the expectations for the review. I also asked specifically about the EPO question which certainly seemed to come out of nowhere – I thought it might have been Mark’s question but it wasn’t. Hopefully he will damp down the committee expectations for the review.

 

He also sent me the connection information for the phone conference with the committee to go over the questions Thursday is 1-2pm EDT.

 

Teleconference information:

Telephone (US access):                 866.692.3158

Participant code:                              8201991(#)

Telephone (Switz, free access):  0800.001.157      

Telephone (Switz. toll):                  +41.44.580.7533

 

Cheers, Mike

 

 

 

 

From: Coles, Mark W. <mcoles AT nsf.gov> 
Sent: Tuesday, September 24, 2019 7:17 PM
To: Michael Tuts <tuts AT pmtuts.net>
Subject: RE: [EXTERNAL] - Some questions about the Lifecycle review committee questions

 

Hi Mike

 

I was a bit surprised at some of these questions too. I will give them a presentation in executive session before we start Monday to explain (again) that the purpose of this review is really to provide a sanity check that the projected impacts of the upgrades on operating costs fit within a flat budget envelope – at least as far as we can tell at this point in time. I don’t know where the EPO question came from – but clearly it doesn’t belong. I will speak up on Thursday to say that this isnt in the scope of the review. 

 

This is the first time NSF will have seen budget estimates for installation and commissioning costs in LS3, and also the first time that the operations program will provide specific projections on the NSF share of computing costs in operation. So we are expecting the panel to write a report confirming that these are reasonable projections that don’t overlook some major element. We are not expecting FDR quality budget estimates.

 

A feature of this panel is that, aside from the cost and schedule people, the rest are new and so will need a little coaching regarding NSF expectations.

 

 

Mark

 

From: Michael Tuts <tuts AT pmtuts.net> 
Sent: Tuesday, September 24, 2019 4:18 PM
To: Coles, Mark W. <mcoles AT nsf.gov>
Subject: [EXTERNAL] - Some questions about the Lifecycle review committee questions

 

Hi Mark,

 

Looking at the questions that were sent to us from the lifecycle review, I must admit that I was a bit surprised at the number and specificity asked for. I worry that the bar being used is the FDR-type information (detailed cost estimate and FDR quality schedule etc) but I hope that is not the bar that is being used. We will of course answer all the questions as best we can, but hopefully the committee expectations are not for FDR quality answers?

 

In addition I guess I was surprised to see the EPO question ( “What is the plan for EPO in O&M?”). Here I assume that Tony’s earlier reply that “O&M” means the full Operations Program. So, while Kruse and the OP folks are looking at this, I expect there is no detailed plan that far into the future. I think quite a bit of the budget currently goes to partially support QuarkNet, but I am not really in that loop. Maybe this is your question, if so, what are your expectations for an answer to this question?

 

Finally, do we have connection information for the meeting with the committee? (apologies if I missed it) – in my schedule I see it is Thursday 9/26 from 1-2pm. Is that correct?

 

Thanks, Mike

 

 

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