U.S. ATLAS HL-LHC Upgrade Level 2 and Deputies-NSF only Management Mailing List

[Michael Tuts <tuts AT pmtuts.net>]

Hi All,

Supply the narrative you can. If you can identify a “cost driver” then I hope the narrative could speak to that, the more complete the better. NSF has the cost and schedule delta reports and the BCP form, but struggle without the narrative description. I would still like to get something to NSF soon, see how they react and tell them more detailed follow-up will come later if necessary. Send me what you can by COB Friday, and I will send that along for now.

Thanks, Mike

 

From: Thomas Schwarz <schwarzt AT umich.edu>
Sent: Wednesday, December 16, 2020 2:47 PM
To: John Parsons <parsons AT nevis.columbia.edu>
Cc: Michael Tuts <tuts AT pmtuts.net>; usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov; us-atlas-hllhc-pmgmt-l AT lists.bnl.gov
Subject: Re: [Usatlas-hllhc-l2deputymgmt-nsf-l] Please provide COVID BCP narrative describing COVID changes by COB Dec 18

 

I agree with John here.  I can get a few paragraphs of text for each L3 to go alongside the delta reports.  More than that is really not feasible in two days at the end of the semester.

 

Tom

 

===================

Tom Schwarz

Associate Professor

Department of Physics

University of Michigan 

Office: 734-764-8941

Lab: 734-763-7805

schwarzt AT umich.edu

===================

 

 

 

On Wed, Dec 16, 2020 at 2:41 PM John Parsons <parsons AT nevis.columbia.edu> wrote:

Hi Mike, all,

        I don't see how to sensibly try put together all that material in such
a short time, not to mention make sure it is all consistent with what
was put in P6.  I think we need to push back a bit on the NSF.  All the
numbers should come from the BCP delta reports out of P6/Cobra.  What we
should provide is some text explaining what went on, for each L3.  For
example, for the LAr ADC I would write something along the lines given
below.
        I really don't see being able to do much more than this for each L3.
Thoughts?
        Regards,
                John

LAr ADC Development
        The radiation test of the v3 pre-prototyoe ADC was scheduled for March
but postponed since the radiation facility (MGH in Boston) closed due to
COVID.  Similarly, tests of the analog performance were also postponed,
due to the university COVID-related lab closures.  As a result, the
ATLAS PDR for the ADC, which was scheduled for April, was postponed.
        When the university labs started partial re-opening in late June,
performance testing started again and continued through the summer,
albeit with lower efficiency due to density restrictions and other
COVID-related restrictions. The radiation test was also able to be
re-scheduled, and was completed in a different facility (NSRL at BNL) on
Nov. 2.
        With the performance tests in hand and the radiation test completed,
the PDR was successfully held on Dec. 8, about 7.5 months later than
originally scheduled.  However, during the summer some design work on v4
was started, without waiting for the PDR.  As a result, some of the
accumulated delay was recuperated.  We aim to submit the v4 design for
fabrication in April 2021, about 5 months behind the original schedule.

On 12/16/20 9:52 AM, Michael Tuts wrote:
> Sorry for the typo in the body of the text. The due date is Friday Dec
> 18 (not Dec 17).
>
> *From:* Michael Tuts
> *Sent:* Wednesday, December 16, 2020 9:51 AM
> *To:* usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov
> *Cc:* us-atlas-hllhc-pmgmt-l AT lists.bnl.gov; Amy Garwood - Nevis Labs
> (agarwood AT nevis.columbia.edu) <agarwood AT nevis.columbia.edu>
> *Subject:* Please provide COVID BCP narrative describing COVID changes
> by COB Dec 18
>
> Dear NSF scope L2s,
>
> We have just held a meeting with NSF regrading getting NSF approval of
> the NSF COVID BCP. They have no issues with the numbers or process, but
> they require more documentation regarding the description of the COVID
> changes in your subsystems down to L3. The sooner we get this done, the
> sooner we can get it approved by NSF, so to that end can you please
> provide it by COB Friday December 17 (sorry for the short notice, but as
> usual we get short notice from NSF). In addition, this information will
> be necessary for an eventual re-baselining to address the COVID needs –
> so writing this down this while it is still fresh in your minds will
> help with the future required documentation. The format of it should be
> along the lines of a “BOE”. The snip provided below may be helpful as it
> splits the costs into direct, fringe, overhead, escalation.
>
>   * For each L3, provide the description of the COVID change in the BCP
>     (e.g. what was the work that was delayed and why/how was it delayed
>     by lab/office closures; what tasks were not started and moved to the
>     future, etc)
>   * In evaluating our BCP and trying to clearly understand what is COVID
>     related and what is not COVID related, NSF would also like to have a
>     description of the non-COVID delays and/or resource increases during
>     the same period covered by this COVID BCP (for example NSF monitors
>     our baseline milestones and the working schedule milestones). So
>     include that in a separate non-COVID section/paragraph.
>   * If resources changed, indicate why they changed (e.g. efficiency and
>     how you estimated that efficiency, or…)
>   * If it is a simple schedule shift, then presumably the associated
>     cost increase is an escalation effect only, etc
>   * If you eliminated travel, specify how much that was and why it was
>     eliminated
>
> Thanks,
>
> Your PO
>
>
>
>
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--
______________________________________________________________________

John Parsons
Nevis Labs,             Email: parsons AT nevis.columbia.edu
  Columbia University   Phone: (914) 591-2820
P.O. Box 137            Fax: (914) 591-8120
Irvington, NY 10533     WWW: https://urldefense.com/v3/__http://www.nevis.columbia.edu/*parsons/__;fg!!P4SdNyxKAPE!RyWu67oRR3naz-5fOttixLtS-Vhzl4eGSD1ZwAT54GfB15antXouMFv2Y5hxqaON2nJaVaHQ7ENPy4T0Ac8e9QqfW3He$       

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