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  • From: Michael Tuts <tuts AT pmtuts.net>
  • To: "Coles, Mark W." <mcoles AT nsf.gov>
  • Cc: "us-atlas-hllhc-pmgmt-l AT lists.bnl.gov" <us-atlas-hllhc-pmgmt-l AT lists.bnl.gov>, "usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov" <usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov>
  • Subject: [Usatlas-hllhc-l2deputymgmt-nsf-l] The choreography of the Cost & Schedule breakouts
  • Date: Tue, 4 Apr 2023 19:47:29 +0000

Hi Mark,

 

We have been thinking of how best to handle the Subsystem breakouts and the Cost & Schedule breakouts on Day 2. Our current thinking is as follows, and I wanted to get your (and the committee) feedback to see if this would work.

 

  • We have a total of 5 hours set aside for breakouts on Day 2 -- 9:30-12:30 & 14:45-16:45
  • We would suggest that the subsystems are assigned their fixed breakout rooms (for all 5 hours), and that the cost & schedule reviewers “travel” to the subsystem rooms to do their review. This keeps the number of people travelling down to a minimum, since the subsystems are already setup and established with their laptop and Zoom sessions; this makes for more efficiency.
  • So, the choreography looks as follows: we start with all subarea reviewers going to their corresponding rooms. The Cost & Schedule & Management reviewers start with one hour (9:30-10:30) with USATLAS management for global cost/schedule/management breakout, then the Cost & Schedule reviewers travel from room-to-room for 1 hour each with the subsystems (Tile->LAr->Muon->Trigger) and the subsystem reviewers remain in their respective subsystem rooms since they too may be interested in the Cost&Schedule information for their subsystem. I tried to capture that in the table below.

 

 

Then you can decide whether the management reviewers wish to remain after 10:30 with the ATLAS project management team in the Science Center for further breakout (or maybe they want to travel to the subsystems?). We can of course tweak the times if the C&S 1-hour slot is too much/little (or needs to be changed according to subsystem) – we leave that to the reviewers to establish beforehand, perhaps once they have a feel for the various subsystems.

 

Your thoughts? We thought this the most efficient way to achieve the breakout goals with all ATLAS experts available for both the subsystem breakout and the C&S breakout.

 

Thanks, Mike

 




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