U.S. ATLAS HL-LHC Upgrade LAr Level 2 and Level 3 Managers Mailing List

[John Parsons <parsons AT nevis.columbia.edu>]

It is again the time for the monthly statusing sheet and technical 
bullets.  Please take care of both by next Monday, and let me know when 
you are done.

        Thanks,                 
                John

-------- Forwarded Message --------
Subject:        [Usatlas-hllhc-l2l3ics-l] August 2020 Status Sheets
Date:   Wed, 19 Aug 2020 22:01:33 +0000
From:   Freedman, Rhoumela <rfreedman AT bnl.gov>
To: 	usatlas-hllhc-l2l3ics-l AT lists.bnl.gov 
<usatlas-hllhc-l2l3ics-l AT lists.bnl.gov>



Dear All,

*If you need help pleaseDO NOT reply to the mailing list*

**** The */Pre-Status Reports/*/*for August 2020*/ have been uploaded in 
*DocDB 976*. These are the Gantt Charts for each subsystem.  Please make 
sure to look over the chart while doing your Status Updates. ****

The status sheets for the month of July are now available in google docs:

·6.01 - Pixels - 
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1NousV7VVIaGLCJTw5xN7DWgzH_06gXw83fvFBR0g-xc/edit?usp=sharing__;!!P4SdNyxKAPE!Ryxh1xUgLPJSyjKBYF9o2Gl58n-Y0limsR1kuXbwwp3YGbyQTeGafkScEVM6u5IMQjnLvR_lj6aYvKOnnhY_$  


·6.02 - Strips - 
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1s4FvazQj8jeS3p-Sgkf-IoROAsNKOA4eKTIgWy9uYG8/edit?usp=sharing__;!!P4SdNyxKAPE!Ryxh1xUgLPJSyjKBYF9o2Gl58n-Y0limsR1kuXbwwp3YGbyQTeGafkScEVM6u5IMQjnLvR_lj6aYvHQnJAPC$  


·6.03 - Global Mechanics - 
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1T0g3JE4P3d-DjWSr4M9Tjhr278pMDtH0hYkeEweC2oo/edit?usp=sharing__;!!P4SdNyxKAPE!Ryxh1xUgLPJSyjKBYF9o2Gl58n-Y0limsR1kuXbwwp3YGbyQTeGafkScEVM6u5IMQjnLvR_lj6aYvKedfBL0$  


·6.04 - LAr - 
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1-ueJpFTcdjOU5FQOc8a6E4KeLGpQ_OGKZEBZ4D8lJgM/edit?usp=sharing__;!!P4SdNyxKAPE!Ryxh1xUgLPJSyjKBYF9o2Gl58n-Y0limsR1kuXbwwp3YGbyQTeGafkScEVM6u5IMQjnLvR_lj6aYvJm7fCX-$  


·6.05 - Tiles - 
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/15n5JNr0wycwp2yjzTiT5Y7a0Ada9uMeoP8xZw38Z-lw/edit?usp=sharing__;!!P4SdNyxKAPE!Ryxh1xUgLPJSyjKBYF9o2Gl58n-Y0limsR1kuXbwwp3YGbyQTeGafkScEVM6u5IMQjnLvR_lj6aYvJTLnZMz$  


·6.06 - Muons - 
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1ytcXaFua4QWGIKcS0U80l4QPYZXgigzyPVH6b1U7clQ/edit?usp=sharing__;!!P4SdNyxKAPE!Ryxh1xUgLPJSyjKBYF9o2Gl58n-Y0limsR1kuXbwwp3YGbyQTeGafkScEVM6u5IMQjnLvR_lj6aYvJzxwhKG$  


·6.07 - DAQ - 
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1VnZPJGUBInfImQXOE7rO1Dp7O0iMh4CW7nGVMxTpgLs/edit?usp=sharing__;!!P4SdNyxKAPE!Ryxh1xUgLPJSyjKBYF9o2Gl58n-Y0limsR1kuXbwwp3YGbyQTeGafkScEVM6u5IMQjnLvR_lj6aYvBsf57CR$  


·6.08 - Trigger - 
https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1sIwRgs9YUnhqnJizcEUvusTxx3jkgwsXcJ-WYfPBub0/edit?usp=sharing__;!!P4SdNyxKAPE!Ryxh1xUgLPJSyjKBYF9o2Gl58n-Y0limsR1kuXbwwp3YGbyQTeGafkScEVM6u5IMQjnLvR_lj6aYvDcLh0rW$  


Please remember to update the status online – DO NOT download the files.

The reports are at L2. The reports contain activities for August 
2020-February 2021. You can filter for your CAM name in column D.

**** PLEASE NOTE THE FOLLOWING INSTRUCTIONS IN FILLING OUT YOUR STATUS 
SHEETS: *** *

 1. In this months’ status sheets we have the updated column for
    resources (column P) and Planned/Remaining Units (hours for labor
    and direct cost for material/travel) in columns T and U. The
    remaining units are calculated based on the original duration of the
    activity and percent complete. We have *column S* in which we are
    asking you to update the **Units to Complete** based on your
    experience and expectations. This is only in case you expect to
    spend more or less labor for the specific activity or the cost for
    material/travel is different than originally estimated. Column T
    show Total Cost per resource  from P6. Columns U (Remaining Cost
    based on the remaining units from P6), V (Updated Remaining Cost,
    also called ETC or Estimate-to-Complete), W (EAC or Estimate at
    Complete, calculated based on updated units) and X (Delta EAC minus
    baseline cost) are formula fields that provide calculations on how
    the cost changes when the Remaining Units are adjusted.
 2. Please provide status in columns L, M, N, O, and S. Make sure that
    for all activities in progress you provide **Expected Finish**
    (column O). This is important for us to re-calculate the float and
    the critical path.
 3. Make sure that you enter the actual start date for all started
    activities and finish date for all activities that are 100%
    completed. All *_NEW_* actual start and finish dates *MUST BE*
    within current reporting period.
 4. Do *NOT *change the actual start/finish dates if they are already in
    the spreadsheet – EVMS does not allow changing the past. If the
    actual start date was entered incorrectly in the previous month just
    leave it as it is.
 5. Do *NOT* enter dates after August 31, 2020  in actual start/finish
    dates (columns M and N) , this creates errors in P6.
 6. Do *NOT* decrease percent complete in column L.
 7. Do *NOT* write any notes in the spreadsheet, if you want to add a
    comment use column Y.
 8. Do *NOT* change the formatting of the cell once you edit it.  The
    spreadsheet will automatically highlight the change in yellow.
*_Additional Note: _*

If progress was made on future activities that are not in the status 
sheet you can contact your project controls specialist and ask for her 
help with statussing the activities directly in P6. This should be done 
the week of August 3rd after the status is provided to us.

Please complete the August status update by Thursday, August 27.

We expect that the L2 managers and deputies will notify us (Penka, 
 Carrie, Jenn, Rhoumela) as soon as the status for their system is 
complete.

Let us know if you have any questions or comments/suggestions to make 
the process smoother and more user-friendly.

Thank you!

Rhoumela Freedman, Administrator

U.S. ATLAS HL-LHC Upgrade Project

Brookhaven National Laboratory, Physics Dept.

Tel: (631) 344-3460

Fax: (631) 344-6179

rfreedman AT bnl.gov <mailto:rfreedman AT bnl.gov>

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