U.S. ATLAS HL-LHC Upgrade LAr Level 2 and Level 3 Managers Mailing List

[John Parsons <parsons AT nevis.columbia.edu>]

FYI


-------- Forwarded Message --------
Subject: 	[Usatlas-hllhc-l2deputymgmt-nsf-l] FW: ATLAS EVMS Surveillance 
Review Report
Date:   Fri, 1 Oct 2021 20:25:31 +0000
From:   Michael Tuts <tuts AT pmtuts.net>
To: 	usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov 
<usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov>



Dear NSF L2 managers,

Attached is the report from the EVMS surveillance review (Aug17-20). 
Please distribute to your CAMs.

Thanks, PO

*From:* Coles, Mark W. <mcoles AT nsf.gov>
*Sent:* Friday, October 1, 2021 10:51 AM
*To:* tuts AT nevis.columbia.edu
*Cc:* Yasky, Rebecca Kay <ryasky AT nsf.gov>; Stein, Erica M. 
<estein AT nsf.gov>; Shank, James T. <jshank AT nsf.gov>
*Subject:* FW: ATLAS EVMS Surveillance Review Report

Hi Mike

The final EVMS surveillance report on the NSF-funded component of the 
ATLAS HL upgrade is attached. Please contact Rebecca directly, and copy 
Erica and me, if you or your team have any questions. We appreciate the 
efforts of your team to provide the information that was used to create 
this report.

Mark

*From:* Yasky, Rebecca Kay <ryasky AT nsf.gov <mailto:ryasky AT nsf.gov>>
*Sent:* Thursday, September 30, 2021 6:22 PM
*To:* Coles, Mark W. <mcoles AT nsf.gov <mailto:mcoles AT nsf.gov>>
*Cc:* Stein, Erica M. <estein AT nsf.gov <mailto:estein AT nsf.gov>>; 
Farnsworth, Richard <rfarnswo AT nsf.gov <mailto:rfarnswo AT nsf.gov>>; 
Hawkins, Matthew J. <mjhawkin AT nsf.gov <mailto:mjhawkin AT nsf.gov>>
*Subject:* ATLAS EVMS Surveillance Review Report

Mark – Attached is the final report for the ATLAS EVMS surveillance 
review conducted virtually in August 2021.  The review team determined 
that the ATLAS EVMS continues to meet the intent of EIA-748 guidelines 
and NSF requirements and that the ATLAS Project Team appropriately uses 
the associated tools and processes.

The report contains no findings for corrective actions and five 
recommendations for continuous improvement as listed below.  
Recommendations with an asterisk (*) are priority and should be tracked 
for closure.

 1. Document the Risk Adjusted Estimate at Completion (RAEAC) value in
    the NSF Monthly Report to comply with the NSF Major Facilities Guide
    (MFG) for reporting risk exposure. Include a summary of the risk
    analysis results with data tables and distribution curves whenever
    the risk exposure (RAEAC) is updated.*
 2. Perform a comprehensive Estimate at Completion (EAC) in conjunction
    with the annual RAEAC analysis (as indicated by the MFG) and as a
    precursor to the re-baseline.*
 3. In Variance Analysis Reports (VARs) with multiple drivers, quantify
    the cost and schedule impacts with each identified driver,
    especially for VARs with both COVID and non-COVID related variances.*
 4. Include both positive and negative cost and schedule variance
    analysis reports in the NSF Monthly Reports per the MFG.*
 5. Document the process for calculating total project risk exposure
    from the aggregation of multiple independent WBS Level 2 Monte Carlo
    simulations in either the Project Execution Plan (PEP), as a
    supplement to the Risk Management Plan, or in a risk analysis report.

Please feel free to share the report with the ATLAS Project Team so they 
have the complete background on the recommendations.  I’m available to 
discuss any questions you and/or Columbia may have regarding this 
report.  I’ve placed a copy of this report in eJacket.

Best,

Rebecca

_______________________________________________________________________________

Rebecca Yasky, PE, PMP, CCM, EVP | NSF Large Facilities Office, 2415 
Eisenhower Ave, Rm E 6323

Alexandria, VA  22314 | ryasky AT nsf.gov <mailto:ryasky AT nsf.gov> | 
703-292-4309 (Office) | 757-254-2868 (Mobile)

Attachment: NSF HL-LHC ATLAS EVMS Surveillance Report Final 9-30-21.pdf
Description: Adobe PDF document

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