U.S. ATLAS HL-LHC Upgrade LAr Level 2 and Level 3 Managers Mailing List

[John Parsons <parsons AT nevis.columbia.edu>]

For the NSF L3's,

	Note (see Mike Tuts' email below) that it is time to prepare the NSF 
Annual Report (covering FY23: October 1, 2022 – Sept 30, 2023) for the 
MREFC.  We need to provide our input to Mike by COB Oct. 17 at the 
latest, so that he has time to put it all together before the NSF 
submission deadline.
	To help, Mike has provided the Word document of the previous Annual 
Report; to avoid you having to pull it out of docdb, I attach it.  Tim 
and Andy (and me) should save a copy with a new name and make their 
updates (with Track Changes ON) directly inside.  Note that you 
definitely need to provide updates in the "Summary of Work Accomplished" 
section as well as the "Plans for FY24" section, and I encourage edits 
also to the brief "International ATLAS Overview" section; I will take 
care myself of the other sections.  Note that photographs of hardware 
are encouraged, and (given the NSF emphasis on Broader Impacts) 
particularly photos showing students, postdocs, ... working in the lab 
with the hardware.

	To leave me some time to put the LAr parts together, Tim/Andy should 
please send me your updates by Fri. Oct. 13 at the latest (ie. 2 weeks 
from today).
        Thanks,
                John

-------- Forwarded Message --------
Subject: 	Re: [Usatlas-hllhc-l2deputymgmt-nsf-l] NSF annual report - 
clarification
Date:   Wed, 27 Sep 2023 00:08:07 +0000
From:   Michael Tuts <tuts AT pmtuts.net>
To: 	usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov 
<usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov>



Aaargh, I sent the wrong DOCDB for the annual report. It is DocDB #1036. 
Apologies.

*From:*Michael Tuts
*Sent:* Tuesday, September 26, 2023 8:07 PM
*To:* usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov
*Subject:* NSF annual report - clarification

Hi All,

Apparently, there might be some confusion regarding the September 
monthly report and the annual report. If it was not clear in the 
previous message I sent:

  * You do NOT need to send Rosemarie the NSF September monthly report
  * You DO need to send me the NSF Annual Report (for 10/1/22-9/30/23).
    It will take the place of the usual September report.

I had included a copy of last year’s annual report in the previous 
message, but you can find it in DocDB#1022 if you want it as a template.

Thanks, Mike

===== Here is what I sent on 9/19/23 ==================

Dear NSF Scope L2 managers,

The third annual (FY23 - October 1, 2022 – Sept 30, 2023) report to the 
NSF is due in draft form to NSF by October 24. I would like about a week 
to compile your report information before sending the draft,*_so I would 
like to get your report before COB October 17_*. For your convenience I 
have attached the previous annual report (10/1/21-9/30/22) that we sent 
to NSF.

The nature of this Annual Report is different from the typical monthly 
report and in fact will take the place of the September monthly report 
(so there is no need to file a September monthly report separately with 
Rosemarie). So please work with your CAMs and Institutional Contacts to 
provide a narrative for your L2 subsystem that includes input to four 
sections (in different places in the document, so don’t forget to update 
_all four sections_ for your L2 system):

  * _Work Accomplished in your L2 system by L3 (see p. 4-17 in FY22
    report attached)_: ~1-2 pages of narrative on accomplishments in the
    past year (10/1/22-9/30/23), and any pictures you might have of
    equipment you have built during that period
  * _International ATLAS Accomplishments and Plans (see p. 17-18 in FY22
    report attached)_: ~1-2 paragraphs should probably suffice for your
    international subsystem accomplishments and plans
  * _US ATLAS plans for FY24 for your system (see p. 18-19 in FY22
    report attached)_: A bulleted list would work well.
  * _Retention and Materials and Tooling in Support of Operations (see
    p. 19-20 in FY22 report attached)_: ~1-2 paragraph. As some systems
    are nearing completion, you may have a better handle on what might
    be needed to be passed on to Operations.

Since the report is in Word, the most convenient form would be if you 
update all your four sections in Word and send them to me. If that 
doesn’t work for some reason, send me a text file that I can insert.

Thanks, Mike for the PO

 From our NSF MREFC Cooperative Agreement Terms and Conditions:

/Annual reports/

/  1) The Annual Report may be submitted in place of its corresponding 
monthly financial and status report, but must include the current 
monthly status information listed above./

/  2) Annual Reports must also include a summary of work accomplished 
during the reporting period (i.e. the prior 12 months), including major 
scientific and technical accomplishments by subawardees and an 
accounting of financial expenditures and obligations./

/  3) Each Annual Report must provide a brief overview of the 
accomplishments and plans of the international ATLAS program and the 
efforts of CERN and partners to upgrade the LHC, including any 
adjustments or plans under consideration that might impact the 
NSF-funded scope, schedule, or budget for this award./

/  4) Annual Reports must recommend materials and tooling to be retained 
to support future operation of the detector, and recommendations for 
custodianship of these items./

/  6) Annual reports must be submitted to NSF via NSF's electronic 
systems no later than October 31:/

//
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