Epic-cc-membership-committee-l mailing list

["Lancon, Eric" <elancon AT bnl.gov>]

Dear Kenta,

Thank you for your email. I completely understand. I hope the start of the academic year goes well.

Best,

Eric

From: epic-cc-membership-committee-l-request AT lists.bnl.gov <epic-cc-membership-committee-l-request AT lists.bnl.gov> on behalf of Kenta Shigaki <shigaki AT hiroshima-u.ac.jp>
Date: Wednesday, April 22, 2026 at 8:19 PM
To: epic-cc-membership-committee-l AT lists.bnl.gov <epic-cc-membership-committee-l AT lists.bnl.gov>
Subject: Re: [[Epic-cc-membership-committee-l] ] eMC Meeting Minutes - April 22, 2026

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Dear Eric and all,

I am so sorry to have missed the meeting yesterday.  It is the beginning of our academic year in Japan and my calendar is a mess.  I will try to catch up.  Thanks for your understanding.

Best regards,  Kenta
======================================================================
    Kenta Shigaki                 email: shigaki AT hiroshima-u.ac.jp
    Distinguished Professor of Physics        twitter(X): shigakik
    Quark Physics Lab. / WPI-SKCM2         facebook: kenta.shigaki
    Hiroshima University     zoom: https://urldefense.com/v3/__https://cern.zoom.us/my/shigaki__;!!P4SdNyxKAPE!GG3eOU9gLugikGBQkXNlHugf55hZHjGyYW4QMWWYT-dIQs43yPZNcbqTwhREjF-k4K_bmyjJjWNdn11Wl2lQ7vnaM2DbriMXDrTZm3TeGer9rdDjUA$
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> 2026/04/23 3:59、Lancon, Eric <elancon AT bnl.gov>のメール:
>
> eMC Meeting Minutes
> April 22, 2026
> Present: Carlos, Eric, Marzia, Silvia
> Excused: Peter, Pietro
>
> 1. Status of 2025 SoS Cycle
> Status of the 2025 SoS was reviewed (spreadsheet linked to agenda).
> We are in Phase 4, i.e. going back to IRs after comments from activity coordinators.
>     • 102 issues identified
>     • 12 resolved so far
>     • remaining items still need individual follow-up with IRs (mainly email exchanges)
> Deadline for IR feedback: May 4, 2026.
>
> 2. ePIC Charter v2.0
> The new ePIC Charter v2.0 has been adopted. 
> The Council asked for the closed CC meeting on 4/17 for a summary of:
>     • changes to eMC policy after the first SoS round
>     • implications of the new Charter, especially the move toward more individual-based assessment (including shift from “Author” to “Active Collaborator”)
> Slides have been circulated and attached to the agenda of today’s meeting.
> Relevant Charter sections mentioning the eMC were shown during today’s meeting on the slides and briefly discussed.
>
> 3. Membership Policy Update
> The CC has requested a draft of the new membership policy for the next Council meeting (May 29), in view of the presentation planned for the Glasgow meeting in July.
> A draft will be circulated to eMC members for comments.
>
> 4. Next Meeting
> Next eMC meeting: May 6, 2026
>
>
>
>