ALL NPPS Members

[Torre Wenaus <wenaus AT gmail.com>]

cf below. All of you (Joe excepted) should fill out this TeleWork Agreement During the COVID-19 Pandemic authorization form for teleworking. Some comments on this...

Last time the lab had me use DocuSign to sign something (the IP agreement), the incompatibility of the procedure with gmail ultimately led to me signing with a pen in person in Bob Lincoln's office. This time although the e-procedure has its problems it worked OK. My experience in case it helps...

- the initial form you fill is very confusing. Fill in your name and email in the top part (I used wenaus AT bnl.gov which gets forwarded to gmail), and fill in your supervisor's name and email in the bottom part (me, wenaus AT bnl.gov).

- you then get an email with a validation code you enter in the next form. In my case gmail decided to put this email in my spam folder.

- once you've put in the validation code it will generate the form and have you sign it using DocuSign. Then it'll send it to your supervisor for signature.

- the request to me to sign it will no doubt land in my spam folder, factor that into your expected response time.

- I'll sign it and another mail will land in your inbox or spam folder saying the form is complete. You can download a pdf copy.

Why can't we simply do this by signing a PDF document as we do so many other things? Good question.

  Torre

---------- Forwarded message ---------
From: Lincoln, Robert <rlincoln AT bnl.gov>
Date: Tue, Mar 17, 2020 at 4:22 PM
Subject: Teleworking - A message from Bob Lincoln, CHRO to All BNL Managers and Supervisors
To:

To all BNL Managers and Supervisors -

 

In Lab Director Doon Gibbs’ communication to staff on Sunday evening, he announced that we would be expanding our staff’s ability to pursue teleworking (remote work) for both exempt and non-exempt(non-union) staff.  Remote work will enhance staff health and safety by decreasing the number of staff on site and increasing social distancing, while continuing to meet our mission during the COVID-19 pandemic.  The Lab’s Coronavirus Response website (https://www.bnl.gov/COVID19/) has a new tab entitled “Remote Work Resources” that contains all necessary information about how to implement the remote work process, the technology requirements, and tools that can be used to maintain connectivity to the Lab.   For your convenience, we are attaching the Supervisors Toolkit – Supporting Staff to Telework. 

 

The TeleWork Agreement During the COVID-19 Pandemic is now available online and can be filled out and completed electronically by both the employee and his/her line management. 

 

Supervisors and their staff should first discuss if a work from home arrangement is practical and achievable based on work content and available tools and technology.  The decision for a remote work arrangement must be mutually agreed upon by the staff member and their line management in order to ensure there is no interruption in work effort.  Once that discussion is held, the electronic TeleWork Agreement During the COVID-19 Pandemic should be completed by the employee and approved by the supervisor.

 

If you have questions, please contact your Human Resources Manager or me.

 

Bob

 

Attachment: Supervisor's ToolKit - Supporting Staff to Telework FINAL.pdf
Description: Adobe PDF document