sPHENIX is a new detector at RHIC.

[John Harris <john.harris AT yale.edu>]

Dear sPHENIX / New RHIC Detector Collaboration,

I would like to announce that the IB has considered and endorsed the Spokesperson Definition and Election Process for the first spokesperson election. I forward below the email defining the process and in attachment the process proposed by the Bylaws Committee that has been endorsed for this initial election.

The Nomination Committee has been convening and accepting nominations since the email below was sent out and expects to present a slate of nominees at the Collaboration Meeting in December. We expect to hear from nominees at the Collaboration Meeting and hold an election in early January. You are encouraged to discuss and make nominations to the Nomination Committee, which I list below.

Spokesperson Nominating Committee

Chair – Huan Zhong Huang, huang AT physics.ucla.edu

ShinIchi Esumi, esumi.shinichi.gn AT u.tsukuba.ac.jp

Ann Sickles, sickles AT illinois.edu

Ken Barish, kenneth.barish AT ucr.edu

Vicki Greene, senta.v.greene AT vanderbilt.edu

John Haggerty, haggerty AT bnl.gov

Tom Hemmick, hemmick AT skipper.physics.sunysb.edu

Youngil Kwon, ykwon AT yonsei.ac.kr

John Lajoie, lajoie AT iastate.edu

Sevil Salur, salur AT physics.rutgers.edu

I look forward to a productive meeting and discussions at the Collaboration Meeting in December at Rutgers.

Sincerely,
John

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-------- Forwarded Message -------- Subject: Spokesperson Definition and Election Process Date: Fri, 30 Oct 2015 13:54:02 -0400 From: John Harris <john.harris AT yale.edu> To: sphenix-ib-l AT lists.bnl.gov <sphenix-ib-l AT lists.bnl.gov>

Dear sPHENIX IB,

I would like to call to your attention the attached document defining 
the Spokesperson, and the Nomination and Election Process that we 
propose to follow for the first spokesperson election.
This has been agreed upon and proposed by the Bylaws Committee. It has 
been discussed in the Nomination Committee and we have agreement of both 
committees to proceed with this for the first election. It will become 
the Spokesperson section of the Bylaws, modulo any changes, only after 
full discussion and endorsement of the Bylaws as a whole.

I would also like to let you know that for expediency the Nomination 
Committee has commenced its nomination task assuming these definitions 
as a guideline. I will call for a vote on adopting this as our process 
for the first Spokesperson election after one week for IB consideration, 
questions and any discussion in email. I expect to propose a secret 
electronic vote, at the end of next week on Friday Nov. 6, to accept 
this with any resultant changes for our first spokesperson nomination 
and election process.

I wish to reiterate that the Spokesperson section of the Bylaws will 
only be approved as part of the Bylaws as a whole, when the full Bylaws 
have been endorsed. That means that the Spokesperson section can still 
be modified, if necessary, before the final Bylaws approval by the IB.

At this stage I solicit any questions or concerns from the IB on the 
proposed process. I would like to reach an understanding of the process 
by the IB, before calling for a vote of endorsement at the end of next 
week. So I would appreciate if you please take a look.

I thank Bill Zajc and the Bylaws Committee for their quick response for 
definition of the process, and Huan Huang and the Nomination Committee 
for having started their work towards nominating a spokesperson.

Sincerely,
John

Attachment: Bylaws-spokesperson.pdf
Description: Adobe PDF document