sPHENIX is a new detector at RHIC.

[David Morrison <morrison AT bnl.gov>]

Dear collaborators,

The sPHENIX collaboration meeting starts in just a few days!  It will be 
a hybrid meeting, with a limited number of people able to meet together 
at BNL, and with a zoom connection to bring the rest of the 
collaboration into the discussion.

We have received approval to have this hybrid meeting with in-person 
participant limit capped at < 50 (large seminar room capacity with 
social distancing).   We have 20 collaborators who've registered for the 
meeting and have indicated they plan to attend in person.  We do have 
room for some more attendees, but we need to watch the total carefully.  
I realize that saying "please do come to BNL, but not too many" is a 
confusing message, but this seems unavoidable.

What we need to do during the meeting:

- Masks are required for all in-person participants
- Social distancing (space greater than 6 feet) will be required
- All participants who will attend the meeting in person (BNL employees 
too!) are required to provide proof of a negative test result within 
three days before they arrive at the lab for the meeting.  BNL attendees 
can take advantage of the onsite testing program. The incoming visitors 
will just need to get tested in the three days before they arrive.  In 
addition to lab or pharmacy testing, home tests will be considered 
acceptable for proof of a negative test (evidence can include a 
photograph of the negative test result).

The Indico registration page (https://indico.bnl.gov/event/15500/) will 
allow you to upload a file of a negative test result.  Just go to your 
own registration and click "modify" – you'll see a link to upload a 
file.  Upload a file or photo from within three days of the start of the 
meeting indicating a negative test.

We'll update the Indico page with any updates.

Regards,
Dave and Gunther

--
David Morrison  Brookhaven National Laboratory  phone: 631-344-5840
                Physics Department, Bldg 510 C    fax: 631-344-3253
                          Upton, NY 11973-5000  email: dave AT bnl.gov