STAR HardProbes PWG

[Nihar Sahoo <nihar AT rcf.rhic.bnl.gov>]

Hello HP folks,

Here is the deadline and guidance for upcoming HP2023.
(from Rongrong's email last month)


Abstract submission deadline to conference:
- HP 2023: Dec. 5, 2022

Conference dates:
- HP 2023: Mar. 26-31 2023

1) Upload proposed abstracts to Drupal 2 weeks before the conference 
deadline
- HP 2023: Nov. 21, 2022

2) Who will submit the abstracts to conference?
- HP 2023: by PAC centrally. Please do not submit abstracts yourself.

3) We would like to urge PAs to give at least two presentations at PWG 
meetings before abstract deadline to STAR. The following items should be 
covered in those presentations:
- Indication of intentions to submit an abstract
- Plans on whether new preliminary results will be requested for the 
conference. If so, please report the current status of the analysis, and 
outline the steps needed for obtaining new preliminary results, e.g. 
datasets needed to be restored or embedding sample required, etc.

4) 3-4 weeks before the conference starts, i.e. Feb. 27th - Mar. 10th 
2023, PAs, who want to show new preliminary results, should make an 
official request to the PWG. You can find a template for such a request 
here: 
https://drupal.star.bnl.gov/STAR/system/files/Prelim_Request_template.pdf. 
Please remember to include the physics messages accompanying the new 
preliminary results.
- Of course, you are more than welcome to make such requests earlier
- Regular updates in the PWG are essential for making the approval 
process smooth

5) All presentation/posters should be posted on Drupal by Mar. 13th, 
2023 for approval

Please let us know if you need any support\information\ embedding 
request, etc. from our side.

Cheers
Barbara, Yi, Sooraj, and Nihar