U.S. ATLAS HL-LHC Upgrade Level 2 and Deputies-NSF only Management Mailing List

["Evans, Harold G." <hgevans AT indiana.edu>]

Thanks John,

Just one word of caution here: we can easily saturate *any* budget that we're given because of the uncertain division of responsibilities within ATLAS I&I. NSF currently has the $6.4M number in mind as their total I&I exposure (integrated over the entire I&I period). Extracting something significantly more than that from them will require very strong justification. Of course, we should still understand what is actually needed to deliver an operational detector. But we'll need to prepare our arguments (prioritization, partner contributions, etc) very carefully. We should all have this in mind as we put the plan together.

Best  -  Hal

On Thu, 2023-05-25 at 15:42 -0400, John Hobbs wrote:

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Hi Hal,

This is a good starting point. In addition to the "roll up" tab, the "main table and plots" tab may also be useful.

As you say there are details that have changed at approximately the $0.5M level or so, and especially in light of prolonging the MREFC for COVID, we should understand how much the I&I portion shifts from this award into the next award. Let's not just assume the I&I budget total in this award automatically remains where it was at the time of submission but really understand what's needed.

   John

On 5/25/2023 3:30 PM, Evans, Harold G. wrote:

Hi all,

Here is the latest version of the NSF Cooperative Agreement effort and cost calculations that I could find. John Hobbs should speak up if this is not the actual version used in the proposal. In any case, any small differences won't be relevant to our purpose of setting the scale of I&I that we should be aiming for. That's set by the total I&I budget of $6.4M. 

A few (hopefully) clarifying comments:

1. I&I numbers can  be found at the bottom of the "Roll Up" tab.

2. The assignment of funding to institute was done simply based on the fraction of the MREFC budget assigned to each institute. This can certainly be adjusted in constructing our new plan.

3. The CA budget years start on February 1. This leads to the following date mapping:

NSF proposal "year"	Actual Dates	Budget Table Heading
1	2/1/22 -1/31/23	2023
2	2/1/23 - 1/31/24	2024
3	2/1/24 - 1/31/25	2025
4	2/1/25 - 1/31/26	2026
5	2/1/26 - 1/31/27	2027

Please use these numbers as a "baseline" when you construct your updated I&I effort estimates. Let me know if you have any questions...

Thanks  -  Hal

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 Hal Evans                        hgevans AT indiana.edu

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