U.S. ATLAS HL-LHC Upgrade LAr Level 2 and Level 3 Managers Mailing List

[John Parsons <parsons AT nevis.columbia.edu>]

One additional instruction I neglected to
include is to also check the "Status Milestones"
tab of the spreadsheet and be sure to
status the relevant milestones as well.

                John

On 10/4/18 4:13 PM, John Parsons wrote:
> Hi all,
>
>      As you all know, we need to fill out the
> September status report asap.  It was officially
> due tomorrow, but there has been a lot of confusion
> so I was awaiting clarification about the procedure.
> After yesterday's CCB mtg, we are now ready to go ahead.
> Please do this asap and send it to me, and we
> will go over the spreadsheets in our next weekly
> mtg (ie. Tues. Oct. 9).
>
>      I attach a new version of the
> statusing spreadsheet that needs to be
> filled out (new since the original version
> incorrectly left out most of our previous
> status reports, and this has now been
> corrected). Those of you who could attend
> yesterday's CCB heard extensive
> discussions about what is needed.  In any
> case, I give a summary of the instructions
> and some comments below:
>
> 1. note that we statusing against the
> EXISTING RLS.  Once we are done with this,
> we will turn back to the task of updating the
> RLS to match the current reality.  However,
> for this statusing exercise, simply report
> as best you can against the current RLS,
> as represented in the attached spreadsheet.
>
> 2. changes are to be made ONLY to columns
> K, L, M and N.  All other fields should
> be left untouched.  Also, please use RED
> FONT for any entries you enter or change,
> so that they can be readily identified
>
> 3. first, check the existing entries in
> columns K-N against what you have
> previously reported, and let me know
> right away if you find any errors.
>      (Note that the TileCAL people
> have reported some discrepancies when they
> did this check, so we better do it also
> this time.  Hopefully the tools will
> improve and we will not need to do
> this check in the future.)
>
> 4. for each task in your area that
> was EXPECTED to start before Sept. 30/18,
> you need to fill out columns K-N as
> appropriate:
>      - if a task has been COMPLETED,
> enter 1.00 in Column K (% Complete),
> and the Actual Start and Actual Finish
> dates in columns L and M, respectively.
> If you don't know the exact dates,
> enter your best approximation.
>      - if a task has been STARTED
> but not completed,
> enter your estimate of the % complete in
> Column K,the Actual Start date in
> column L, and your estimate of
> the expected Finish date in column N.
>      - if a task has NOT BEEN STARTED,
> enter your estimate of
> the expected Finish date in column N.
>
> 5. for any tasks expected to start
> AFTER Sept. 30/2018, you can leave that
> row untouched.  Of course, if the work
> has in fact started (ie. ahead of schedule),
> then provide the entries as described
> above in point 4.
>
>      I hope this is clear.  This should
> not be onerous, and should take less than
> an hour of your time (otherwise you are
> over-thinking it!). So, please do it asap
> and send it to me by the end of next Monday
> at the latest, so that we can all go
> over everything on Tuesday.  If you have
> any questions or encounter any problems,
> let me know right away.
>
>      The indico for next Tuesday has been
> created at https://indico.bnl.gov/event/5158/.
> As stated, we will go over the status reports
> and also discuss the next steps as we move fwd.
>
>      Regards,
>          John

--
______________________________________________________________________

John Parsons
Nevis Labs,             Email: parsons AT nevis.columbia.edu
 Columbia University    Phone: (914) 591-2820
P.O. Box 137            Fax: (914) 591-8120
Irvington, NY 10533     WWW: http://www.nevis.columbia.edu/~parsons/    

______________________________________________________________________