U.S. ATLAS HL-LHC Upgrade LAr Level 2 and Level 3 Managers Mailing List

[John Parsons <parsons AT nevis.columbia.edu>]

Hi Hong,

        I give replies below.

                John

On 10/9/18 8:33 AM, Ma, Hong wrote:
> Hi John,
>
>         Some questions:
>
>      > 3. first, check the existing entries in
>      > columns K-N against what you have
>      > previously reported, and let me know
>      > right away if you find any errors.
>       
> In the June version, I had a few tasks that were 100% complete, but did not have start/finish date.  Now they are 0% complete.
> I assume I will have to enter the data again?
        - yes, I think for this time you should
correct any mistakes in their reproduction of
what was reported before.  I suggest you use
a different color for such cases

>      > 4. for each task in your area that
>      > was EXPECTED to start before Sept. 30/18,
>      > you need to fill out columns K-N as
>      > appropriate:
>
> What about the tasks that will never be done? (for example, irradiation test 
> of HLC1?)
        - leave them as unstarted, and we will
remove them when we "true up" the schedule
(which is the next job after we are done with
this statusing)

>         Hong.
>
> On 10/8/18, 9:47 PM, "Usatlas-hllhc-lartl2l3-l on behalf of John Parsons" 
> <usatlas-hllhc-lartl2l3-l-bounces AT lists.bnl.gov on behalf of 
> parsons AT nevis.columbia.edu> wrote:
>
>      
>      Hi all,
>      
>      	A reminder of our mtg tomorrow
>      at 1 pm.  Before the mtg, each L3 should upload
>      to indico a copy of their filled out status
>      report.
>      
>      		John
>      
>      On 10/4/18 10:13 AM, John Parsons wrote:
>      >
>      > Hi all,
>      >
>      >      As you all know, we need to fill out the
>      > September status report asap.  It was officially
>      > due tomorrow, but there has been a lot of confusion
>      > so I was awaiting clarification about the procedure.
>      > After yesterday's CCB mtg, we are now ready to go ahead.
>      > Please do this asap and send it to me, and we
>      > will go over the spreadsheets in our next weekly
>      > mtg (ie. Tues. Oct. 9).
>      >
>      >      I attach a new version of the
>      > statusing spreadsheet that needs to be
>      > filled out (new since the original version
>      > incorrectly left out most of our previous
>      > status reports, and this has now been
>      > corrected). Those of you who could attend
>      > yesterday's CCB heard extensive
>      > discussions about what is needed.  In any
>      > case, I give a summary of the instructions
>      > and some comments below:
>      >
>      > 1. note that we statusing against the
>      > EXISTING RLS.  Once we are done with this,
>      > we will turn back to the task of updating the
>      > RLS to match the current reality.  However,
>      > for this statusing exercise, simply report
>      > as best you can against the current RLS,
>      > as represented in the attached spreadsheet.
>      >
>      > 2. changes are to be made ONLY to columns
>      > K, L, M and N.  All other fields should
>      > be left untouched.  Also, please use RED
>      > FONT for any entries you enter or change,
>      > so that they can be readily identified
>      >
>      > 3. first, check the existing entries in
>      > columns K-N against what you have
>      > previously reported, and let me know
>      > right away if you find any errors.
>      >      (Note that the TileCAL people
>      > have reported some discrepancies when they
>      > did this check, so we better do it also
>      > this time.  Hopefully the tools will
>      > improve and we will not need to do
>      > this check in the future.)
>      >
>      > 4. for each task in your area that
>      > was EXPECTED to start before Sept. 30/18,
>      > you need to fill out columns K-N as
>      > appropriate:
>      >      - if a task has been COMPLETED,
>      > enter 1.00 in Column K (% Complete),
>      > and the Actual Start and Actual Finish
>      > dates in columns L and M, respectively.
>      > If you don't know the exact dates,
>      > enter your best approximation.
>      >      - if a task has been STARTED
>      > but not completed,
>      > enter your estimate of the % complete in
>      > Column K,the Actual Start date in
>      > column L, and your estimate of
>      > the expected Finish date in column N.
>      >      - if a task has NOT BEEN STARTED,
>      > enter your estimate of
>      > the expected Finish date in column N.
>      >
>      > 5. for any tasks expected to start
>      > AFTER Sept. 30/2018, you can leave that
>      > row untouched.  Of course, if the work
>      > has in fact started (ie. ahead of schedule),
>      > then provide the entries as described
>      > above in point 4.
>      >
>      >      I hope this is clear.  This should
>      > not be onerous, and should take less than
>      > an hour of your time (otherwise you are
>      > over-thinking it!). So, please do it asap
>      > and send it to me by the end of next Monday
>      > at the latest, so that we can all go
>      > over everything on Tuesday.  If you have
>      > any questions or encounter any problems,
>      > let me know right away.
>      >
>      >      The indico for next Tuesday has been
>      > created at https://indico.bnl.gov/event/5158/.
>      > As stated, we will go over the status reports
>      > and also discuss the next steps as we move fwd.
>      >
>      >      Regards,
>      >          John
>      >
>      
>      --
>      ______________________________________________________________________
>      
>      John Parsons
>      Nevis Labs,                Email: parsons AT nevis.columbia.edu
>        Columbia University      Phone: (914) 591-2820
>      P.O. Box 137               Fax: (914) 591-8120
>      Irvington, NY 10533        WWW: http://www.nevis.columbia.edu/~parsons/  
>   
>      
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--
______________________________________________________________________

John Parsons
Nevis Labs,             Email: parsons AT nevis.columbia.edu
 Columbia University    Phone: (914) 591-2820
P.O. Box 137            Fax: (914) 591-8120
Irvington, NY 10533     WWW: http://www.nevis.columbia.edu/~parsons/    

______________________________________________________________________