U.S. ATLAS HL-LHC Upgrade LAr Level 2 and Level 3 Managers Mailing List

[John Parsons <parsons AT nevis.columbia.edu>]

Thanks Tim!  Good luck with the move, and safe travels.
See you tomorrow morning!

                John

On 7/28/19 9:31 AM, Tim Andeen wrote:
> Hi John,
>
> I'm attaching a draft of my variance report. It's brief, and before it 
> can be sent on we need to remove the note regarding the optics schedule 
> (partially due to a bug I was aware of).
>
> I have some personal (moving-related) work to do in Austin this morning 
> that I can't postpone. Then I catch a plane to Newark early afternoon. 
> It's unlikely I'll be able to reply to any comments before later tonight 
> (I don't expect to get to the hotel before 10 or 11pm?). If you need to 
> change anything just go ahead.
>
> Best, Tim
>
> On Sat, Jul 27, 2019 at 3:24 PM John Parsons <parsons AT nevis.columbia.edu 
> <mailto:parsons AT nevis.columbia.edu>> wrote:
>
>
>     Hi Tim (and Andy),
>
>              We need a more formal step here.  You need to write
>     an actual variance report, namely a few lines explaining what
>     is behind and why, and what will be done to get back on track.
>     We need this text today/tomorrow (ie. BEFORE the review starts
>     on Monday), so prepare it right away and send it to me for
>     feedback.
>              Gustaaf's talk in the plenary will include the status
>     (see p. 26 of his slides).  At the recent DOE review, this triggered
>     a LOT of discussion and trouble, so we should expect the same here.
>     We need to have the formal variance reports in hand, and be prepared
>     to show them if the discussion goes that way.
>
>              Tim, your SPI is 0.84 and so not so far from the threshold
>     at 0.9.  However, your L3 has spent a lot of money and therefore
>     this discrepancy amounts to a lot that is "behind", ie. ~249k.
>     So you need a clear story to be expressed in the variance report.
>
>              Andy, your SPI is MUCH worse (0.44)!  It is in fact the
>     lowest by far across the entire project, with the next lowest
>     being 0.72!  You can partly argue that relatively little was
>     supposed to be spent by now, so that the discrepancy is "only" ~72k.
>     However, it is still true that you were supposed to have done
>     ~127k of work and have only done ~56k, which is a VERY large
>     discrepancy!  So, you need a clear variance report and plan, and
>     to be prepared to speak to this.  I cc. John H., who has a lot
>     of experience with these reports from Phase 1, in hopes he can
>     help you.  As I said, we need the report this weekend, before
>     the review starts on Monday.
>
>              Regards,
>                      John
>
>     On 7/27/19 5:58 AM, Tim Andeen wrote:
>      > Hi John, Got it, took look quickly and I think I understand where
>     we're
>      > behind. I'll be prepared to answer questions next week. best, Tim
>      >
>      > On Thu, Jul 25, 2019 at 8:17 PM John Parsons
>     <parsons AT nevis.columbia.edu <mailto:parsons AT nevis.columbia.edu>
>      > <mailto:parsons AT nevis.columbia.edu
>     <mailto:parsons AT nevis.columbia.edu>>> wrote:
>      >
>      >
>      >     Hi all,
>      >
>      >              Here is the June CPR.  Take a look, and make
>      >     sure you understand your numbers.  Let me know any
>      >     questions or concerns.
>      >
>      >              Tim/Andy, you will each need to write a
>      >     variance report, since you both have SPI below 0.9.
>      >     Tim is a little below, but will need to explain.
>      >     Andy, you are WAY below, with Az in particular
>      >     being way off (0.14)   You need to figure out why
>      >     the statusing is so far off, and what can be
>      >     done about it.  Based on the recent DOE review,
>      >     I suspect our reviewers will have access to these
>      >     numbers, which might cause problems; you certainly
>      >     need to be able to speak to it.
>      >
>      >                      John
>      >
>      >     -------- Forwarded Message --------
>      >     Subject: [Usatlas-hllhc-l2deputymgmt-l] June CPR
>      >     Date: Sat, 20 Jul 2019 08:55:43 +0200
>      >     From: Gustaaf Brooijmans <gusbroo AT nevis.columbia.edu
>     <mailto:gusbroo AT nevis.columbia.edu>
>      >     <mailto:gusbroo AT nevis.columbia.edu
>     <mailto:gusbroo AT nevis.columbia.edu>>>
>      >     To: usatlas-hllhc-l2deputymgmt-l AT lists.bnl.gov
>     <mailto:usatlas-hllhc-l2deputymgmt-l AT lists.bnl.gov>
>      >     <mailto:usatlas-hllhc-l2deputymgmt-l AT lists.bnl.gov
>     <mailto:usatlas-hllhc-l2deputymgmt-l AT lists.bnl.gov>>
>      >     <usatlas-hllhc-l2deputymgmt-l AT lists.bnl.gov
>     <mailto:usatlas-hllhc-l2deputymgmt-l AT lists.bnl.gov>
>      >     <mailto:usatlas-hllhc-l2deputymgmt-l AT lists.bnl.gov
>     <mailto:usatlas-hllhc-l2deputymgmt-l AT lists.bnl.gov>>>
>      >
>      >
>      >     Hello all,
>      >
>      >     Here's the June draft CPR.  Please look it over for potential
>     mistakes.
>      >
>      >     NSF L2s: for any deliverable with SPI below 0.9, please have the
>      >     Level-3
>      >     manager prepare a variance report explaining the source of
>     the schedule
>      >     variance and its impact.  If a corrective action is needed,
>     describe
>      >     it.
>      >         We want to have this in our back pocket for the review.
>      >
>      >     Thanks
>      >
>      >     Penka and Gustaaf
>      >
>      >     _______________________________________________
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>     <mailto:Usatlas-hllhc-lartl2l3-l AT lists.bnl.gov>>
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>      >
>      >
>      >
>      > --
>      > ---------------
>      > Tim Andeen
>      > Assistant Professor, Department of Physics
>      > College of Natural Sciences
>      > The University of Texas at Austin
>      > Austin, TX 78712-1192
>      > web: tandeen.web.cern.ch <http://tandeen.web.cern.ch>
>     <http://tandeen.web.cern.ch>
>      > office (TX): PMA 10.208
>      > office (CERN): 304/1-024
>      > ph (TX):  +1 512 475-9575
>      > ph (CERN): +41 (0)22 76 758 14
>      > email: tandeen AT utexas.edu <mailto:tandeen AT utexas.edu>
>     <mailto:tandeen AT utexas.edu <mailto:tandeen AT utexas.edu>>
>      > ---------------
>
>     -- 
>     ______________________________________________________________________
>
>     John Parsons
>     Nevis Labs,             Email: parsons AT nevis.columbia.edu
>     <mailto:parsons AT nevis.columbia.edu>
>        Columbia University   Phone: (914) 591-2820
>     P.O. Box 137            Fax: (914) 591-8120
>     Irvington, NY 10533     WWW: https://urldefense.proofpoint.com/v2/url?u=http-3A__www.nevis.columbia.edu_-7Eparsons_&d=DwIDaQ&c=aTOVZmpUfPKZuaG9NO7J7Mh6imZbfhL47t9CpZ-pCOw&r=DSVO6Re8kg14S-cQbkBC2zfSx6Yt2GtkcD3fTWOeyfXXTwIA3TKWV-phDKykUKDr&m=ZfRlluxeijfHSDtlmZLqlynEwjS85fPe6LXsbTiMHYo&s=oUBeL3cEvY2_Ws0ZcK--y9XRYTTgkN8LBKAePan2jPQ&e= 
>
>     ______________________________________________________________________
>
>
>
> --
> ---------------
> Tim Andeen
> Assistant Professor, Department of Physics
> College of Natural Sciences
> The University of Texas at Austin
> Austin, TX 78712-1192
> web: tandeen.web.cern.ch <http://tandeen.web.cern.ch>
> office (TX): PMA 10.208
> office (CERN): 304/1-024
> ph (TX):  +1 512 475-9575
> ph (CERN): +41 (0)22 76 758 14
> email: tandeen AT utexas.edu <mailto:tandeen AT utexas.edu>
> ---------------

--
______________________________________________________________________

John Parsons
Nevis Labs,             Email: parsons AT nevis.columbia.edu
 Columbia University    Phone: (914) 591-2820
P.O. Box 137            Fax: (914) 591-8120
Irvington, NY 10533     WWW: 
https://urldefense.proofpoint.com/v2/url?u=http-3A__www.nevis.columbia.edu_-7Eparsons_&d=DwIDaQ&c=aTOVZmpUfPKZuaG9NO7J7Mh6imZbfhL47t9CpZ-pCOw&r=DSVO6Re8kg14S-cQbkBC2zfSx6Yt2GtkcD3fTWOeyfXXTwIA3TKWV-phDKykUKDr&m=ZfRlluxeijfHSDtlmZLqlynEwjS85fPe6LXsbTiMHYo&s=oUBeL3cEvY2_Ws0ZcK--y9XRYTTgkN8LBKAePan2jPQ&e=
    

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