U.S. ATLAS HL-LHC Upgrade LAr Level 2 and Level 3 Managers Mailing List

[Tim Andeen <timothy.robert.andeen AT cern.ch>]

Hi John, 

You are correct, this did not reflect the new cost sharing for the optics or the ADC. I've attached a corrected version now with the changes highlighted in red. 

I also double checked this against what is in the drill down report in docdb840. The cost sharing is in the report. However, I found three new changes. They are small, but I know this will still require a BCP, not sure when that should happen. Two are name changes I asked for didn't get propagated in in the last update. And one change to the cost of the VL+ chips for the prototype FEB2 that I think I missed (delta of +$6150). The relevant parts lines are: 

6.04.01.03.04 FE Electronics-SMU VL+

FEE30495M

Name was: Material for VL+ Quad TX Prototype - 120 VL+ @ $120 Each
Change to: Material for VL+ for FEB2 Prototype
Direct cost was:  $17,850
Change to: $24,000
Delta: $6150

FEE30540M40
Name was: PMT: VL+OTX Production - 10,400 Quad @120 Each, 3,500 Single @30 Each 67% Cost Sharing
Change to:  PMT: VL+OTX Production 

Best, Tim

On Thu, Jul 11, 2019 at 11:51 PM John Parsons <parsons AT nevis.columbia.edu> wrote:

Hi Tim,

        Does it properly reflect the update % sharing
from the recent adjustments?  I think the optics needs
to be updated, right?

                John

On 7/8/19 5:12 AM, Tim Andeen wrote:
> Hi John,
>
> What is in there now is good. I think I iterated on this Gustaaf a
> week(?) ago, and it's still OK.
>
> Best, Tim
>
> On Fri, Jul 5, 2019 at 6:39 PM John Parsons <parsons AT nevis.columbia.edu
> <mailto:parsons AT nevis.columbia.edu>> wrote:
>
>
>     Tim/Andy,
>
>              Something that needs to be filled out for ICE.
>     Please get it back to me by COB on Wed. July 10 so I have
>     time to put it together.
>              Regards,
>                      John
>
>     -------- Forwarded Message --------
>     Subject: [Usatlas-hllhc-l2deputymgmt-nsf-l] NSF ICE sheet, phase-2
>     Date: Fri, 5 Jul 2019 10:36:19 -0400
>     From: Gustaaf Brooijmans <gusbroo AT nevis.columbia.edu
>     <mailto:gusbroo AT nevis.columbia.edu>>
>     To: Usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov
>     <mailto:Usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov>
>     <Usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov
>     <mailto:Usatlas-hllhc-l2deputymgmt-nsf-l AT lists.bnl.gov>>
>
>
>     Hello all,
>
>     So-called "phase-1" of the ICE (Independent Cost Estimate) is now
>     coming
>     to a close.  After some struggles, we agreed that the BOEs were too
>     complex and that the starting point for the ICE would be a master
>     spreadsheet listing the documents used to
>     a) explain what the deliverable is, and
>     b) obtain quotes
>
>     Attached is the master sheet, which we need to send to NSF fully filled
>     out on July 15.  Therefore, we need you to return it by *COB Thursday
>     July 11*.
>
>     The sheet is largely self-explanatory, but the Tile Main Board can
>     serve
>     as an example.  What you need to do is
>
>     1) Check that I got all the relevant lines, i.e. all the lines that
>     include material costs relevant to deliverable construction
>
>     2) Fill out columns H to Q.  In many cases I put in educated guesses,
>     these may be wrong.  A few specific comments:
>         *J: this is an index to indicate if multiple payments correspond
>     to a
>     single quote (eg Tile Main Board assembly batches)
>         *M: make sure you have these documents: in a few more weeks we'll
>     need to provide them so they can get quotes.  Looking through the
>     packages put together for our initial attempt, I did not always see
>     gerber files where I expected them)
>         *O: to my knowledge, only ASICs made under the CERN frame contract
>     only have one possible vendor, but that may be incorrect.
>         *P: indicate here if you applied any kind of scaling, eg because
>     you
>     used a different board's gerber to get a quote
>         *Q is about documentation that explains the deliverable, but is not
>     used in obtaining quotes.
>
>     Any questions, let us know.
>
>     Best,
>
>     Gustaaf
>
>     _______________________________________________
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>     https://lists.bnl.gov/mailman/listinfo/usatlas-hllhc-lartl2l3-l
>
>
>
> --
> ---------------
> Tim Andeen
> Assistant Professor, Department of Physics
> College of Natural Sciences
> The University of Texas at Austin
> Austin, TX 78712-1192
> web: tandeen.web.cern.ch <http://tandeen.web.cern.ch>
> office (TX): PMA 10.208
> office (CERN): 304/1-024
> ph (TX):  +1 512 475-9575
> ph (CERN): +41 (0)22 76 758 14
> email: tandeen AT utexas.edu <mailto:tandeen AT utexas.edu>
> ---------------

--
______________________________________________________________________

John Parsons
Nevis Labs,             Email: parsons AT nevis.columbia.edu
  Columbia University   Phone: (914) 591-2820
P.O. Box 137            Fax: (914) 591-8120
Irvington, NY 10533     WWW: http://www.nevis.columbia.edu/~parsons/   

______________________________________________________________________

--

---------------
Tim Andeen
Assistant Professor, Department of Physics
College of Natural Sciences
The University of Texas at Austin
Austin, TX 78712-1192
web: tandeen.web.cern.ch
office (TX): PMA 10.208
office (CERN): 304/1-024
ph (TX):  +1 512 475-9575
ph (CERN): +41 (0)22 76 758 14
email: tandeen AT utexas.edu
---------------

Attachment: ICE-large-procurements_check2.xlsx
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