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Re: [Usatlas-hllhc-lartl2l3-l] Fwd: [Usatlas-hllhc-l2deputymgmt-l] **Action Required - Covid Impacts**

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  • From: "Xu, Hao" <haoxu AT bnl.gov>
  • To: "Ma, Hong" <hma AT bnl.gov>, "Parsons, John" <parsons AT nevis.columbia.edu>
  • Cc: "usatlas-hllhc-lartl2l3-l AT lists.bnl.gov" <usatlas-hllhc-lartl2l3-l AT lists.bnl.gov>
  • Subject: Re: [Usatlas-hllhc-lartl2l3-l] Fwd: [Usatlas-hllhc-l2deputymgmt-l] **Action Required - Covid Impacts**
  • Date: Fri, 22 May 2020 18:08:36 +0000
Hi John,
I just have filled out the spreadsheet.

Regards,

Hao


From: Usatlas-hllhc-lartl2l3-l <usatlas-hllhc-lartl2l3-l-bounces AT lists.bnl.gov> on behalf of Ma, Hong <hma AT bnl.gov>
Sent: Friday, May 22, 2020 12:06 PM
To: Parsons, John <parsons AT nevis.columbia.edu>
Cc: usatlas-hllhc-lartl2l3-l AT lists.bnl.gov <usatlas-hllhc-lartl2l3-l AT lists.bnl.gov>
Subject: Re: [Usatlas-hllhc-lartl2l3-l] Fwd: [Usatlas-hllhc-l2deputymgmt-l] **Action Required - Covid Impacts**
 

 

                OK, changed O to L for shipping.

 

                Hong.

 

From: John Parsons <parsons AT nevis.columbia.edu>
Date: Friday, May 22, 2020 at 11:36 AM
To: "Ma, Hong" <hma AT bnl.gov>
Cc: "usatlas-hllhc-lartl2l3-l AT lists.bnl.gov" <usatlas-hllhc-lartl2l3-l AT lists.bnl.gov>
Subject: Re: [Usatlas-hllhc-lartl2l3-l] Fwd: [Usatlas-hllhc-l2deputymgmt-l] **Action Required - Covid Impacts**

 

 

Thanks. I would suggest L for Shipping, since you need access to the

materials to pack and prepare the shipment (and similarly to receive and

unpack it if the shipment is incoming).

 

                                John

 

On 5/22/20 11:32 AM, Ma, Hong wrote:

Hi John,

 

I have a conflict for the 1pm meeting today.

I have filled the spreadsheet.

 

A simple mapping I used:

Shipping = O

Material = V

Milestone = O

Design work = O

Testing = L

Travel = T

 

Hong.

 

From: Usatlas-hllhc-lartl2l3-l <usatlas-hllhc-lartl2l3-l-bounces AT lists.bnl.gov> on behalf of John Parsons <parsons AT nevis.columbia.edu>

Date: Thursday, May 21, 2020 at 2:35 PM

Subject: [Usatlas-hllhc-lartl2l3-l] Fwd: [Usatlas-hllhc-l2deputymgmt-l] **Action Required - Covid Impacts**

 

 

Hi all,

 

                  We will discuss this tomorrow, but here is another COVID-related task

that we need each L3 to take care of asap.

                  Regards,

                                  John

 

-------- Forwarded Message --------

Subject:                [Usatlas-hllhc-l2deputymgmt-l] **Action Required - Covid Impacts**

Date:     Wed, 20 May 2020 00:25:50 +0000

From:    Kotcher, Jonathan <kotcher AT bnl.gov<mailto:kotcher AT bnl.gov>>

 

 

 

L2 Managers, Deputies –

 

As we’ve discussed during our meetings, we need to begin evaluating the

COVID-related cost and schedule impacts to the project.  In order to do

this,*we will need your input in flagging the activities in your

subprojects on a task-by-task basis through the end of CY 2022,

according to the following designations:

 

*

 

    1. *L: lab-based (requires access to university or national laboratory

       lab spaces)*

    2. *O: office-based (includes at-home work, such as design work, etc.)*

    3. *V: vendor work*

    4. *M: management*

    5. *T: travel*

 

To facilitate this process, Penka & Co. have generated sheets from P6

consisting of all the relevant activities in the baseline schedule

through CY 2022 (see google docs urls below). *For each activity, please

mark with an “L”, “O”, “V”, “M” or “T the corresponding box under column

“H”, labelled “Type of Work”, that best describes the nature of the work

it contains  – each activity should be assigned a single, unique

designation.*

 

Once these designations are in place, the subsequent analyses will be

performed by applying efficiencies to these tasks by manipulating the

calendars in P6 under various assumptions about COVID scenarios (i.e.,

shelter in place, return to work, post-COVID recovery, etc.).  The PO

will perform these operations and bring them back for discussion with

you as we iterate this process.  The analysis will necessarily evolve as

we learn what opening up entails, among other things, but the analysis

cannot start until we have P6 loaded with the information above –

barring something unforeseen, this task-by-task loading we expect to

perform only once.

 

Several comments:

 

     * A principal ambiguity will be associated with those activities that

       combine lab- and office-based work (L and O).  For those activities

       where this is too close a call, and you cannot determine a dominant

       designation, we recommend you take the most restrictive one, or L,

       and also highlight the task in red (see below).

     * Hard-constrained milestones, where they exist, may require special

       consideration.  Please highlight these in red and we will have a

       look at them when we review the sheets.

     * *In all cases, if you are uncertain of the appropriate designation,

       or come across any ambiguities that you are unsure how to resolve,

       please take your best guess and highlight the activity in red.*

 

We would like to begin running some numbers early next week, and there

is a premium on providing some feedback to the agencies on that time

frame. *_Please complete these spreadsheets by COB Friday, May 22_*.

The PO will review them as they are completed, so please let us know

when they are done.

 

Our thanks for turning your attention to this. *To underscore the

importance, we ask that, if necessary, you drop other things in order to

finish the sheets this week so that we can turn to evaluating the

impacts as soon as possible – we need completed designations for all of

the subsystems before we can move forward.*  We will of course make

ourselves available in the meantime to field any questions that will

enable you to converge on this time frame.

 

Best regards – be safe, stay well –

 

Gustaaf, Hal, Jon, Penka, Mike

 

*_Covid Impact Analysis Activity Sheets_*

 

·6.01 - Pixels

 

·6.02 - Strips

 

·6.03 - Global Mechanics

 

·6.04 -

 

·6.05 - Tile

 

·6.06 - Muons

 

·6.07 - DAQ

 

·6.08 - Trigger

 

 

 

--

______________________________________________________________________

 

John Parsons

Nevis Labs,                          Email: parsons AT nevis.columbia.edu

  Columbia University      Phone: (914) 591-2820

P.O. Box 137                       Fax: (914) 591-8120

 

______________________________________________________________________

 


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